How do I create an AP Credit Memo?

 Select Main Menu > Purchases > Enter and Pay Bills.

1. Select the New button from the lower left of the A/P Bills start screen to create a new record.
2. Select the Credit Memo checkbox in the upper left of the form to create a Credit Memo and use the tab key or your mouse to move through and populate the fields on the form.

Tip - The GL account number used on a credit memo is the account that will be credited when the credit memo is posted. Generally this account is the same as the account number used on the original AP bill you are taking crdit against but can be most any avvount in your Chart of Accounts.

3. When all the required fields have been populated, post the credit memo using the Post button in the lower center of the form. After the bill has been posted, the Apply button will be enabled.  

4. Select the Apply button to open the Apply Credit Memo to these Invoices window. 

5. Select the invoices to apply the credit memo to by checking the Sel checkbox on the left of each line.

Tip - Less than the total of the credit memo can be applied by placing your cursor in the Apply Amount field and entering an amount.

6. Post your selections using the Post to Invoices button in the lower left of the form. When posting is complete, a payment record and General Ledger transaction are created and the bill will be marked Paid unless there is remaining balance due.